A NOTE ABOUT THIS GUIDE
We’re so excited to be working with you and we can’t wait to get to know you better over the next several months! We know photography is one of the larger investments you’re making for your wedding day and we’re so honored you chose to work with us!
Even if you’re working with a wedding planner or you’re planning a simple wedding, there are likely still a lot of moving pieces left leading up to your big day.
Having photographed more than 60 weddings over the past few years, we tend to get asked the same things over and over again. So we thought it would be beneficial if we put together a guide that walks you through everything from timelines to engagement sessions and inclement weather.
Thank you again for choosing to work with us and please don’t hesitate to let us know if we can offer any additional guidance throughout the wedding planning process!
-Beth & The whole team at 3 Cats PHoto
charlottesville Engagement Session
We’re big fans of engagement sessions for a few reasons. Not only do they allow you to get comfortable in front of the camera, they also give you the opportunity to showcase your personalities in a more casual setting that is significant to the two of you. We’ve created an entire page dedicated to outfit tips, location ideas, timing considerations and more!
WHO WILL MAKE YOUR DAY INCREDIBLE
Over the years, we’ve learned the important role quality vendors play in creating a stress-free wedding day. We’ve worked with many of the vendors below and we can’t recommend them enough! This is not a paid list – we chose these vendors for both the quality of their work as well as their professionalism on the actual wedding day.
Keep in mind when making your plans that peak wedding season for most Charlottesville wedding vendors will be April/May/June and September/October. If you are getting married in those months, you can not book your wedding vendors too soon!
To be included on this list, a vendor must be highly recommended by a 3 Cats Photo couple. We have also screened each of these vendors to ensure that they will joyfully celebrate all weddings for all couples.
There are a few vendors that I haven’t worked with but would be excited to work with in the future and I marked those with an (*) at the very bottom of the list!
love is love
HAIR & MAKEUP
ONE OF THE BIGGEST ADVANTAGES OF A BRIDAL PORTRAIT SESSION IS THAT THEY CAN SERVE AS A PRACTICE RUN FOR THE BIG DAY THAT YOU CAN SEE
There’s a big difference between looking at yourself in the mirror at a hair and makeup trial and actually seeing how that hair holds up in the elements and how that makeup photographs. When it comes to being confident in your choices on your wedding day, photos are invaluable!
If you’re considering a Bridal Portrait Session, we recommend a full trial run of hair, nails, makeup and your bouquet. We typically spend 1-2 hours shooting at bridal sessions and it’s nice to have something to hold to make your hands feel a little less awkward!
When it comes to choosing a location for your bridal portrait session, we recommend using locations that are well manicured, clean, and have great variety in indoor and outdoor locations.
BRIDAL PORTRAIT SESSION CHECKLIST
Wedding venues are usually a wonderful place to start – especially historic homes and resorts that have well manicured areas. We want to keep your dress as clean as possible and still get a lot of amazing images inside and outside.
When it comes to selecting a date for your bridal portrait session, another great thing to keep in mind is the weather. In order to avoid being too hot during the summer months or too cold during the winter months, we highly recommend Spring and Fall. However, we’ll shoot anytime and anywhere there’s great light!
Many venues charge a fee for portrait sessions. Although inconvenient, the fee is often worth it in order to have use of their getting ready room and other venue services. We typically have to work with the venues on times, but we love to shoot bridal portraits in the afternoon as late as we can to get that softer afternoon light. However, if your venue has strict hours, we are happy to work with their allotted times.
Make sure to bring your jewelry, your veil and your shoes to your bridal portrait session!
Is a First Look Right for You?
IF YOU’RE WONDERING WHETHER A FIRST LOOK IS RIGHT FOR YOU, STOP HERE.
That moment you see each other for the first time on their wedding day is magical. And this is true whether the couple chooses to wait until they walk down the aisle or chooses to do a “first look’ prior to the ceremony.
First looks—a private moment couples choose to spend together prior to the wedding ceremony—have become more popular over the last few years. More than half of our couples this year have chosen to do a first look.
While we consider ourselves people who value tradition, there are definitely a few good reasons to consider a first look. Here are 3 reasons to consider a ‘first look’:
1. A FIRST LOOK CUTS THROUGH THE CHAOS OF THE DAY.
Once the ceremony begins, the day takes off quickly. A ‘first look’ is an opportunity to enjoy some quiet time alone, enjoy each other’s company, and reflect on all this day means before your day takes off.
Wedding days can be a whirlwind and they tend to fly by. There’s much to do, and a lot of people to see and to catch up with. We always encourage our couples to take a few minutes every so often during their wedding to stop and soak in everything that’s happening.
2. IT MAKES MORE TIME FOR PICTURES WITHOUT SACRIFICING COCKTAIL HOUR.
When there is no first look, the majority of the pictures have to be taken after the ceremony. Family pictures are generally done as soon as the ceremony ends because it’s the easiest time to round everyone up. Next up is full bridal party, and then couple portraits. This generally runs into cocktail hour.
A first look opens up time prior to the ceremony for full bridal party pictures and, sometimes, for a few couple portraits (although we prefer to do couple portraits at sunset). This allows the couple to get the most out of cocktail hour, which makes the rest of the evening feel less rushed.
3. AVOID POSSIBLE BAD WEATHER AND/OR HAVE TIME TO FRESHEN-UP AFTER CRYING
If you’re expecting poor weather on your wedding day, it might be best to plan on a first look because it gives you more options for pictures. If it’s pouring rain after the ceremony, you’ll be thankful you had pictures done in advance.
And reason 3b is for all you cryers out there. If you know the tears are going to fly the first time you see your other half the day of your wedding, a first look will give you time to freshen up before the ceremony.
First look or not, the first time you see each other on your wedding day will be special.
building the perfect
Wedding Day Timeline
WHETHER YOU’RE PLANNING A FIRST LOOK OR STICKING WITH TRADITION AND NOT SEEING each other UNTIL YOU WALK DOWN THE AISLE, WE HAVE TIPS TO HELP MAKE PLANNING YOUR TIMELINE AS EASY AS POSSIBLE!
Whether you choose to do a first look or the traditional “meet at the alter” we will work with you on making sure you have the best timeline and plan for images.
If you’re choosing to go traditional, you’ll need two different sets of photo times: images taken before the ceremony and images taken after the ceremony.
You’ll need to plan for about one hour of pre-ceremony bridal photos for each partner. You’ll also need 15 minutes of combined wedding party portraits, 15 minutes of combined family portraits and at least 30 -45 minutes of couple’s portraits after the ceremony if you’re not doing any portraits together until after the ceremony.
If you’re doing a first look, photos can be done all at one time, taking an average total of 2 hours pre-ceremony (although we also LOVE grabbing just the two of you for a few additional couple photos at sunset!)
If you choose a traditional aisle reveal, all we ask is that you keep your ceremony time in mind when planning your wedding.
If you’re planning a sunset ceremony or an evening ceremony, it’s best to do all photos before the wedding, as daylight is crucial to getting amazing portraits for your families, bridal party and your couples portraits. Making sure we have enough time while the sun is up is a great way to make the traditional ceremony work.
View Example Timelines
WEDDING TIMELINE WITH A FIRST LOOK
WEDDING TIMELINE WITHout A FIRST LOOK
If the forecast is calling for rain, fear not because rainy days can still be beautiful! If you don’t believe us, just take a look at Nicole & Cole’s wedding day. It rained the entire day and it was still beautiful!
If rain is in the forecast, we recommend ordering a few clear umbrellas on Amazon. It also might be good to re-evaluate portrait locations to make sure we can still shoot in natural light – even if it means heading offsite.
If you don’t own a pair of cute Wellies, now may be a great time to order a pair – even if you’re just wearing them in between shooting locations.
If you’re not working with a planner, it might also be a good idea to check in with your entire vendor team to make sure they’re aware of the weather. Hair and makeup may need to be tweaked to withstand humidity and if your wedding is outdoors, DJs and bands may need to take extra precaution to protect their gear. A quality rental team can also minimize the amount of mud at outdoor events.
While we can’t guarantee that rain on your wedding day is good luck, we can put a plan in place to ensure a beautiful day and beautiful images.
Rainy day weddings may require a little more flexibility and creativity, but there isn’t any reason why they can’t be as beautiful and as joyful as sunny weddings!
Wedding Day Details
We love capturing all the little details you’ve carefully chosen to be a part of your wedding day! Once we arrive at your wedding, we need about 30 minutes to capture and style details. We recommend choosing a getting ready location filled with natural light and, if possible, please keep the space free from trash and clutter.
It would be wonderful if you could put all of your rings, jewelry, shoes, veil purse, perfume, invitations and other keepsakes together in one spot for us. Please unwrap your dress but don’t worry about styling it – we’ll hang it in a beautiful spot!
BRIDAL DETAILS CHECKLIST
DETAILS CHECKLIST FOR THOSE WEARING SUITS OR TUXES
When we can, we always try to take a photo of your rings while you’re getting ready. If possible, try to have your engagement ring cleaned or clean it yourself. To clean at home, soak your ring in warm water with dishwashing soap for 20 to 40 minutes. Then gently brush the stone with a soft toothbrush, rinse and repeat if needed.
YOUR ENTIRE FAMILY, DRESSED UP AND TOGETHER
For family portraits, we will work with you to ensure we have the perfect list of people you love included in your images! Someone from the 3 Cats team usually pairs up with a contact you select to keep things moving smoothly.
We’ll keep removing family members and switch a few closer family members in and out so we get photos of you and your parents or other significant people, you and your siblings, etc. Ihen we’ll repeat the process with your spouse’s family.
When we send out our pre-wedding questionnaire, we’ll ask you for a list of specific groupings, special situations (such as divorces or handicapped family members & more), but if you want to start brainstorming photos in the meantime, you’ll find our typical list below.
SAMPLE FAMILY PORTRAIT SESSION
Please note that this list is just a starting point based on groupings that are commonly requested. Your portraits should include the people that matter most to you and your partner.
Weddings are a beautiful magic all of their own. Put away the cell phones, put away the iPods, stop time for just one moment and be suspended in utter joy for just one brief moment. That is the reason for an unplugged ceremony.
Of course, other reasons include the inevitable distractions they cause and how completely unattractive they look in photographs!
AFTER SHOOTING MORE THAN 60 WEDDINGS IN THE PAST FEW YEARS, WE’RE HAPPY TO SHARE A FEW ADDITIONAL TIPS
1. If you’re getting married in the summer months, a “not-so-heavy” snack or lunch time before portraits is always a good idea for you and your bridal party to avoid hungry bellies and passing out!
2. If it’s going to be hot, a cooler of cold waters and frozen washcloths can help keep a wedding party cool – especially if your men are wearing lots of layers.
3. Ask your florist to provide an additional boutonniere. These often get crushed during the first look and family portraits.
4. If it is going to be hot and there are dress shirts involved, ask your rental company to include an extra one.
5. If it is going to be rainy, ask for an extra jacket if either of you is wearing a suit.
6. Make sure and have your bouquet delivered in time to make an appearance for the detail shots and for your first look. Often they are delivered in water and need to be dried off before use. Having towels handy can help.
7. If you’re planning on having a first look with your bridal party or a parent, they often feel more comfortable being fully dressed in their wedding attire.
8. If your reception is at a separate venue, add some “fluff time” so that we can run over to the venue to capture it while it’s still “untouched” by guests.
9. We always recommend the bride go into hiding 45 minutes before the ceremony at the absolute latest. Guests typically arrive early to weddings and you will enjoy the free time with your closest friends & family before the big event.
10. To help make family portraits go smoother, it’s best to have a breakdown of what portraits you’d like and it’s really wonderful if both sides of the family have a chance to have their input on what portraits they’d like before the wedding.
11. During the cocktail hour and the reception, we’ll follow you around. Anytime you’d like a photo with someone, grab our attention. We love being your personal paparazzi!
12. We’d love to help you plan your timeline. If you’d like our input, don’t hesitate to email or call!
13. If either of you are planning on professional hair and makeup, don’t put yourself last on the schedule. While it seems that you might be “fresher”, often hair and makeup is running late. If a member of the wedding party is running a little behind, we can make up for it in the timeline. If either of you are late, it throws off the whole day!
THE PERFECT WAY TO REMEMBER YOUR WEDDING DAY
One of the best ways to make your wedding memories last is by ordering an album. These high quality professionally designed albums come in a variety of linen & leather colors. These aren’t the same albums your parents’ wedding photos came in. They’re modern, lay perfectly flat and look incredible on a coffee table.
We can’t wait to start planning with you and getting to know you! If you haven’t scheduled your engagement session yet, let’s get that in the books.
If you have any questions or would just like to chat, we’re here for you. We hope this guide helps make the process of planning your wedding details much easier and less stressful. We can’t wait to see you soon! Thank you so much for taking the time to read through our guide!
I am here to help you every step of the way!
Need help with a vendor or a timeline? Excited about your dress fitting?
FIND YOUR WAY AROUND
join the list
Weekly tips and tricks for getting the most out of your photos.
DESIGN BY DAVEY & KRISTA
Charlottesville wedding photographer || Charlottesville Family Photographer || Charlottesville Senior Photographer